What: The ability to move a student from one course to another in the schedule when they have a different fee.
Why: When a student wants to change courses/groups with different fees, a certain process must be followed to ensure the fees are adjusted accordingly.
How: In order to be able to move students between courses that have different fees, the right “CAN_MOVE_STUDENTS_OTHER_FEE” is required. Often only super users have this right as it can entail manual handling of fees.
Step 1: Handle fee conflict
When you move students between courses with different fees, a fee conflict warning appears.
If you choose to click on ‘Save’ , the student will be moved to the new course but keep the fee from their old course.
On the student card, this is indicated by the fee having been given a green frame. This means that the student has a different fee than the regular fee for the course.
Step 2: Adjust fee for the student
If you want the student to have the same fee as the other participants in the new course, you do the following to change the fee:
- Navigate to the student card and find the course you have moved the student to
- Click the three dots next to the course
Select ‘Change fee’
- In the drop-down menu, select the same fee that matches the course fee in the booking information
Click ‘Change’
The green box will now disappear and the fee will reflect the correct amount for the new booking