What does this feature mean?
If a student is required to pay a different price than the regular one for a course, you can manually adjust the fee within the student record. Usually, this involves making a deduction from the course fee, but it is also possible to add an extra charge.
Why should I use this feature?
Use this feature to ensure that students are charged the correct fee for their courses. Common use cases include:
- When a student starts a course partway through the term and should not pay the full fee.
- When a student should pay an additional fee for a course or pay for a course that is usually free of charge.
How do I adjust the fee for a student?
- In the student record, click on the 'Charges' tab.
- Expand the arrow next to the order number.
- Click the drop down arrow next to the fee you want to adjust.
- Then click the +
In the 'Add manual adjustment' box:
- Select the Ledger Code
- Enter the amount to be deducted or added.
- NOTE! Be sure to put a minus sign in front if it is a deduction you want to make.
- The checkbox 'Affected by discount' only needs to be ticked when you are adding to the fee and it should be included in any automatic discounts (e.g. sibling discount). - Enter a text describing what the discount refers to. This text will appear on the invoice.
- Click 'Add Manual adjustment'