This guide will show you how to create a new calendar (school year plan), how to add teaching and non-teaching dates, holidays, and how to create different calendars for different courses.
Create new school year plan (Settings > Holiday & School year plan)
- Select ‘Standard’ school year plan and click the red padlock to ‘unlock’ the calendar:
- Once the padlock is unlocked
, you can click on the dates to mark these as teaching or non-teaching days. Click, hold the mouse, and drag to select multiple dates at once.
Blue marks are for your standard teaching weeks across the academic year – be aware that you need at least three days marked in a week for SpeedAdmin to consider this as a ‘teaching’ week. When assigning lessons/ensembles, the system will create a booking for all available teaching days throughout the year.
Green marks are used for potential teaching dates i.e. no bookings will be automatically be made for these days, but they can be used to book in rescheduled lessons for any cancellations.
Top tip – All of your courses are linked to a calendar. Therefore, if some of your courses run on different dates (e.g. music centre tuition or holiday/residential courses), then you will need to create a separate calendar for these.
- Select ‘Add new’, enter a name for your new calendar and select ‘Add’:
- Your new calendar has been created, but you will see a warning triangle informing you that there are no dates yet added:
As with your Standard calendar, unlock the red padlock and add in the teaching days in this calendar (as in step 2). - You will notice there are also calendars available to set holiday dates:
You can add dates to the Holidays, Common day off and Student holidays calendars (as in step 2). When assigning lessons/ensembles, bookings will NOT be made on these dates.
Any dates added to the Student holidays calendar will appear on the Student portal. If you add dates to the Holidays or Common day off calendars once lessons/ensemble bookings have already been made, any existing bookings on these dates will be removed.
Top tip – The Bank holidays calendar is pre-filled by SpeedAdmin for all UK services. If you think these dates need to be amended, or there are dates missing, please contact SpeedAdmin Support to let us know.